Project Manager – HOA’s

POSITION SUMMARY

The Project Manager serves as the Owner's Representative on real estate development projects, acting as the primary point of accountability for scope, schedule, budget, and quality on behalf of the ownership entity. This role manages the full project lifecycle from pre-development and entitlements through design, construction, and close-out, coordinating architects, engineers, general contractors, consultants, and public agencies to deliver projects on time and within budget.

This individual must exercise sound independent judgment, represent ownership's financial and strategic interests at all project meetings, and maintain clear lines of communication between all project stakeholders. It is expected that this individual may have responsibility for multiple projects.

This individual must exercise sound independent judgment, represent ownership's financial and strategic interests at all project meetings, and maintain clear lines of communication between all project stakeholders.

It is expected that this individual may have responsibility for multiple projects.

HOA BOARD ADVISORY & COMMUNICATION ALIGNMENT

  • Oversee major projects and infrastructure upgrades, making sure they support the Association's long-term goals and reserve fund planning.
  • Lead board meetings and provide updates to board members on work in progress, schedule, and financials—keeping them informed of progress, risks, and decisions needed—while serving as the central point of contact and keeping communication clear and consistent with residents, property management, and subcontractors/vendors.
  • Set up project governance, reporting schedules, approval steps, and escalation processes, to maintain strong project management standards, tools, and documentation, ensuring disciplined execution with close oversight of schedule, scope, and quality.

KEY RESPONSIBILITIES

DESIGN MANAGEMENT

  • Procure, manage, and coordinate with design professionals: architect, MEP, structural, civil, and landscape
  • Lead design review meetings and coordinate design intent with ownership objectives
  • Manage design schedules to ensure alignment with permitting and construction milestones
  • Review and gain approval from ownership on design documents at all phases: SD, DD, CD, and permit sets

PROCUREMENT & CONTRACT ADMINISTRATION

  • Lead GC selection process including RFP preparation, bid leveling, and award recommendation
  • Negotiate and administer prime contracts (GMP, lump sum, or CM at-risk structures)
  • Review and approve subcontract packages in coordination with the GC
  • Manage owner-direct vendor contracts: FF&E, technology, and specialty consultants
  • Set clear expectations and performance standards for vendors, resolving conflicts to keep all parties aligned, responsive, and projects on track.

CONSTRUCTION OVERSIGHT

  • Represent owner interests at all OAC meetings; maintain meeting minutes and action logs
  • Review and approve monthly pay applications, change orders, and schedules of values
  • Monitor construction progress against baseline schedule; identify and mitigate delays
  • Oversee quality control and conduct regular site inspections
  • Manage RFI and submittal logs; facilitate design team responses within required timeframes
  • Coordinate owner-furnished items, move management, and FF&E installation

BUDGET & FINANCIAL OVERSIGHT

  • Maintain and update total project cost reports covering hard cost, soft cost, and owner contingency during the lifecycle of the project
  • Review change orders for entitlement, scope justification, and cost reasonableness
  • Track committed costs, forecasted final cost, and exposure items
  • Prepare monthly ownership reports with cost, schedule, and risk summaries
  • Coordinate with lender inspectors and facilitate construction draw disbursements

PROJECT CLOSE-OUT

  • Manage punch list process through substantial completion and final completion
  • Coordinate Certificate of Occupancy, TCO, and all regulatory sign-offs
  • Oversee commissioning, systems training, and warranty documentation
  • Compile and deliver close-out documentation: as-builts, O&M manuals, warranties, and attic stock
  • Manage contractor warranty period and coordinate deficiency resolution

QUALIFICATIONS

EDUCATION & EXPERIENCE

  • Bachelor's degree in Construction Management, Architecture, Civil Engineering, or related field required; Master's degree a plus
  • Minimum 7-10 years of project management experience with a General Contractor, owner-side or owner's representative
  • Proven track record managing ground-up projects $20M+ in total project cost; mixed-use, multifamily, commercial, or hospitality experience preferred

TECHNICAL SKILLS

  • Proficiency in project management platforms: Procore, MS Project, Primavera P6, or equivalent
  • Strong working knowledge of contract structures: GMP, lump sum, CM at-risk, and design-build
  • Familiarity with CCIP/OCIP owner-controlled or contractor-controlled insurance programs a plus
  • Ability to read and interpret construction documents, specifications, and civil/survey drawings
  • Working knowledge of contract documents and standard industry close-out protocols

CORE COMPETENCIES

  • Exceptional organizational skills with ability to manage multiple active projects simultaneously
  • Strong negotiation and conflict resolution capabilities in high-stakes project environments
  • Clear written and verbal communication; ability to present confidently to executive leadership and ownership groups
  • High degree of financial acumen; comfortable with cost forecasting and pro forma review
  • Ownership mindset: acts decisively, escalates appropriately, and consistently protects owner interests

COMPENSATION & BENEFITS

  • Competitive base salary commensurate with experience
  • Competitive benefits package

HOW TO APPLY

Email your resume and cover letter to ORamirez@squareedgeinc.com